📌 Documentation Under Development

Dear Users!

Since OmniCraft ERP is currently in an active beta stage, with regular updates and expansions, the reference materials are also being updated gradually.

At this time, please treat the documentation as a guide—it is currently incomplete, may temporarily lack descriptions for certain features, or contain minor inaccuracies.

🛠️ Workshop: Assets & Equipment Tracking

The "Workshop" tab is the registry of your long-term property. This is not just an inventory list of items sitting in your room. It is your production foundation—tangible assets that form a significant part of your business's value (Capital/Net Worth).

Here, you manage machinery, expensive tools, electronics, and real estate used in your work.

---

💎 Economic Rationale: Transforming Expenses into Investments

In professional accounting, the purchase of expensive equipment is viewed differently than in everyday life. OmniCraft ERP is built on two solid economic rules:

1. Buying machinery is not a loss of money. When you buy a laser engraver or a muffle furnace for $15,000, you do not get poorer. You simply transfer value from your wallet (cash) to a workshop shelf. Your business Capital remains unchanged; $15,000 has simply moved from the "free cash" form to the "equipment" form.
2. How a tool pays for itself without routine calculations (Depreciation). Unlike complex industrial systems where you would have to calculate machine-hours and log the operating time of every single drill down to the second, OmniCraft takes a lean approach:
   • The program itself calculates and displays the total exact monthly depreciation of your entire workshop on the statistics panel (for example, $850/mo).
   • Relying on this solid figure and your average production volume, you can easily set an averaged global depreciation norm under overhead expenses in Settings (for example, a fixed depreciation value per unit or a percentage).
   • In the Calculator, you can adjust this depreciation using coefficients for specific products (for example, 1.5 for labor-intensive assembly or 0.0 for a simple keychain). The client pays for the wear and tear during purchase, and you gradually recover the funds invested in your machinery.

---

🚀 Practical Use: Entering Assets

OmniCraft incorporates the "Evaluation Start Point" principle. If you are entering an old tool, simply estimate its value as if you were listing it for sale today. Specify this residual value, an approximate remaining lifespan, and continue working.

[Placeholder for screenshot: General view of the "Workshop" tab with the "Add Asset" form open]

To add an item, click the "Add Asset" button at the top of the screen.

Basic Fields

• Asset Name: A short, clear name. Example: Durkopp Adler Sewing Machine, Anycubic 3D Printer, Pottery Wheel.
• Category: A group for organization and analytics (Equipment, Tools, Premises).
• Current Cost: The purchase price (for new items) or your current valuation (for old items).
• Lifespan (Years): How long you expect this item to remain useful in your workshop.

  Example: You purchased a 3D printer for $4,500 and plan to use it for 3 years. The program will automatically calculate that the printer loses $125 in value per month.

Smart Parameters (Checkboxes)

The form includes two special checkboxes that completely change the accounting logic of an item, shielding you from unnecessary bookkeeping routines.

"Consumable" Checkbox (Freedom from Micromanagement)

Why calculate 5-year depreciation for a milling bit, a set of drill bits, or a bottle of premium finish for $500? Mark this item as a "Consumable". The program will write off these $500 immediately to your business expenses (in your Cash Flow Ledger), bypassing the long depreciation process. Minor items will be accounted for in overall expenses but won't clutter your serious asset balance sheet. You do not need to specify a lifespan for consumables.

"Gratuitous Receipt" Checkbox (Money from Thin Air)

What if you brought an old anvil from your personal garage, were gifted a set of stamps, or won a government grant to purchase plywood worth $20,000? Activate the "Gratuitous Receipt" checkbox. The equipment will be added to your business Balance Sheet (your Capital/Net Worth will grow since you now own a valuable asset), but the program will not deduct money from your Cash Flow Ledger, because you did not physically pay cash for it.

---

🔄 Asset Lifecycle (Actions)

Changes always occur when working with equipment. To keep your accounting crystal clear and reflective of reality, use the following scenarios (available via the ✏️ "Edit" button on the asset's card in the table).

1. Revaluation (Asset Appreciation)

Suppose that three years ago you bought an oak workbench for $3,000. Today, due to inflation and the cost of timber, an identical pre-owned workbench costs $5,000.

• Action: Simply edit the "Current Cost" field.
• Result: Your business Capital/Net Worth will grow realistically, while your cash (Cash Flow) remains unaffected since no physical purchase occurred.

2. Routine Maintenance vs. Capital Upgrades

It is vital to separate these two types of equipment expenses to prevent distorting your product cost prices.

Operation Type	Real-Life Example	How to Log in the Program
Routine Maintenance	Sharpening hand plane blades for $200, replacing oil, calling a repair technician.	Logged strictly in the Cash Flow tab as a standard expense. Do not add these amounts to the asset's value to avoid artificially bloating your Balance Sheet!
Upgrade (Capital Improvement)	Installing a laser module onto a CNC machine for $3,000. This increases the market value of the machine.	First, log the $3,000 expense in your Cash Flow Ledger. Then, go to the Workshop tab and manually add $3,000 to the machine's value, extending its lifespan if necessary.

3. Statuses and Write-offs

Each asset can be assigned a status: Active, In Repair, or In Reserve. This helps you understand what is available for production.

Writing Off Broken or Lost Assets

If a tool is irreparably broken, lost, or discarded—click the trash icon 🗑️ next to it. The program will remove it from your Balance Sheet. Historical transactions in your Cash Flow Ledger will remain intact, but your workshop's total value (Capital/Net Worth) will decrease by the residual value of that item.

---

🎛️ Table Management

As your equipment pool grows to dozens of items, the program allows you to navigate it easily.

[Placeholder for screenshot: Equipment table with an active filter on a column]

• Filtering and Sorting: Hover your cursor over the header of any column (e.g., "Current Cost") and click the filter icon. In a few clicks, you can display only machines that are "In Repair" or sort your property from most expensive to cheapest.
• Quick Reset: If you get lost in your filters, a "Reset Filters" button will appear above the table, instantly returning the list to its original view.
• Category Directory: Click the gear/pencil icon next to the category selector in the addition form. The program allows you to rename standard categories and create your own to fit any niche (for example, creating categories like “Pottery Wheels”, “Milling Bits”, or “Optics”).

---

📊 Statistics View

For a business owner, it is important to see the big picture, not just lines in a table. Click the statistics icon 📊 in the top row of buttons to open the analytical side panel.

[Placeholder for screenshot: Workshop statistics side panel (or modal window on mobile devices)]

The panel aggregates all your data and displays:

1. Residual Asset Value: The cumulative value of your assets. This represents exactly what your physical assets are worth today, accounting for inflation and depreciation.
2. Current Monthly Depreciation: The amount by which your equipment pool decreases in value each month. This is the exact figure you use as a guide to configure your overhead expenses.
3. Capital Structure: Clear progress bars show where most of your money is concentrated (for example, 70% of your business value is in machinery, 20% in expensive tools, and 10% in furniture).
4. Assets in Reserve: A quick summary of equipment that is temporarily out of service.