📌 Documentation Under Development
Dear Users!
Since OmniCraft ERP is currently in an active beta stage, with regular updates and expansions, the reference materials are also being updated gradually.
At this time, please treat the documentation as a guide—it is currently incomplete, may temporarily lack descriptions for certain features, or contain minor inaccuracies.
💸 Cash Flow Ledger (DDS): Cash Control
The "Cash Flow" (DDS) tab tracks physical cash. It logs every income and expense transaction strictly based on the actual movement of funds in your bank accounts or cash drawers.
The Cash Flow ledger reveals the movement of "live" cash, helping you prevent cash shortages and understand exactly what is spent on operational expenses.
📊 Key Cash Metrics (Three Cards)
Three key metrics representing your cash balance are displayed at the top of the screen:
- Actual Inflow (Cash): The total amount of all funds that physically entered your business (sales revenue, bespoke order down payments, masterclass tuition).
- Actual Outflow (Expenses): All funds that left the workshop (materials procurement, advertising, logistics, rent, taxes).
- Net Balance (Saldo): The difference between Inflow and Outflow at the current moment.
Why a Negative Balance is Normal
While a negative cash balance is considered a grave error in traditional accounting, within the OmniCraft ERP philosophy (under the mixed finances approach), a negative Cash Flow balance is a normal operating indicator.
It simply indicates that at the start or during operations, you invested a certain amount of personal funds (e.g., purchased a laser engraver or paid for a large leather roll with your personal card). The program accurately records this personal investment. As soon as the Cash Flow balance crosses into a positive value, it signals that the business has fully returned your initial investments and has started generating net cash profit.
➕ Recording Other (Manual) Transactions
Not all financial flows in a business are directly tied to standard product sales or raw material purchases. To record miscellaneous revenues and expenses, use the "Record Other Transactions" form.
1. Select the transaction type:
- Expense (Outflow): Indirect operating costs of your workshop.
- Non-Operating Income (Inflow): Funds earned through business activities but unrelated to selling finished products from the showroom.
2. Specify the category:
For precise analytics, select one of the system categories:
- For Expenses: Advertising (ads, promos), Hosting & Software (subscriptions, domains, web platforms), Rent, or a generic Other category.
- For Inflows: Masterclass (if you conduct offline or online classes), Bespoke Services (custom commission work, product repairs), or a generic Other category.
3. Amount and Comment:
- Smart Input Field: Upon clicking the amount field, placeholder zeros are cleared automatically so you do not waste time erasing characters.
- Comment: Briefly describe the operation (e.g., “Ad placement with craft blogger” or “Down payment for bespoke leather jacket”).
4. Transaction Date:
Using the calendar icon, you can backdate transactions to any past date, allowing you to restore an accurate historical log.
🧾 Dedicated Block: Tax Payments
To simplify fiscal tracking, a quick "Pay Tax" form is provided.
- Enter the calculated and paid tax amount.
- The program will automatically deduct this amount on the selected date, assign it the "Taxes" category, and add a corresponding entry to your history.
📖 Cash Flow Log (Cash Registry)
A detailed transaction log is located on the left side of the screen.
- Inflows are highlighted in bright green with a "+" sign; outflows are highlighted in red with a "-" sign.
- Entries are sorted chronologically from newest to oldest.
- The table supports pagination (paged viewing of 20 records) to ensure smooth, lag-free performance even with extensive logs.